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Finance/Accounting Department
MISSION
The Caroline County Office of Finance prepares approved
operating and capital budgets; pays all county bills and
financial obligations; records, advises and reports on all
financial transactions.
BUDGET OVERVIEW
This department is responsible for the accounting of all
county revenues and expenditures. It provides information
to Administration, Department Heads and County Commissioners
to help them make resource allocation decisions, assess
services, and evaluate the County's ability to provide these
services.
GOAL, OBJECTIVES & PERFORMANCE MEASURES
GOAL: The Caroline County Office of Finance will strive to
accurately record all county resources and assets of Caroline
County government by adhering to the generally accepted
accounting principles for governmental accounting.
Objective #1
Ensure the timely and accurate issuance of obligations to
vendors.
Objective #2
Accurately record all revenues received for proper account
and fund destinction.
Objective #3
Provide financial information useful to those making
resource allocation decisions.
Objective #4
Prepares and records all county transactions in accordance
with governmental accounting standards.
Objective #5
Assist the auditors in reporting the County's financial
position in accordance with current governmental accounting
standards, Federal and State requirements.
Objective #6
Manage effectively the AS/400 computer system and the software
programs for the taxes and financial system.
Objective #7
Complete implementation of Governmental Accounting Statement
No. 34.
Organizational Chart
OFFICE OF FINANCE STAFF
The Office of Finance for Caroline County accurately records all county resources and
assets of Caroline County government by adhering to the generally accepted accounting
principles of fund accounting for these resources. This staff disburses county funds
and records all revenues for Caroline County. Provides financial information useful
in making resource allocation decisions, assessing services and evaluating the County's
ability to provide services.
Acting County Administrator - Richard Barton
In Caroline County the position of County Administrator is the
chief administrative, finance, and budget officer of the County.
He supervises the financial administration of each office,
department, board and commission, institution or other agency,
studies and investigates the organization and management of
those agencies.
Accountant II - Barbara A. Spicher
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Barbara A. Spicher
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- Maintains the accounting system by the preparation
of journal entries for all funds, balancing of accounts
with controls and cash accounts.
- Collects and analyzes data used in preparation of
financial statements and reports.
- Prepares and submits special and periodic financial
reports.
- Prepares weekly reports for disbursements.
- Prepares weekly cash statements.
- Prepares invoices for State Agency funding.
- Prepares periodic budgetary and other status
reports.
- Prepares audit work papers.
- Advises department heads and other officers on accounting
policies, interprets and applies them to various County
functions.
- Recommends appropriate program changes to computer
software company and makes minor changes.
- Implementation of GASB 34, new reporting model for
governmental accounting.
Account Clerk III - Margaret C. Roe
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Margaret C. Roe
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- Checks purchase orders, invoices and statements for
accuracy.
- Ensures all disbursement entries are coded for correct
budgeted accounts.
- Generates project codes for funding sources.
- Prepares vouchers for payment and issues checks.
- Data entries invoices into accounts payable daily.
- Maintains filing of invoices and vouchers.
- Reconciles month end reports to log and cash book.
- Prepares 1099 processing and maintains vendor
records.
- Prepares miscellaneous letters and general
correspondence.
- Prepares quarterly invoices.
- Other duties as assigned.
Account Clerk I - Mindy Nashold
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Mindy Nashold
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- Checks purchase orders, invoices and statements for
accuracy.
- Ensures all disbursement entries are coded for correct
budgeted accounts.
- Prepares vouchers for payment and issues checks.
- Data entries invoices into accounts payable daily.
- Maintains filing of invoices and vouchers.
- Reconciles month end reports to log and cash book.
- Prepares miscellaneous letters and general
correspondence.
- Other duties as assigned.
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